Life is too short to spend in meetings, so anything that starts by getting issues on the table and ends with concrete actions on those issues is a good meeting indeed.
We give you the inside tips on how to run an effective meeting.
In Queensland, Body Corporate Committee meetings are governed by the BCCM Act.
Written notice of a meeting must be given to each committee member (including non-voting members). The notice must be given at least 7 days before the meeting or at least 2 days if all voting members agree in writing or at the last.
But the work begins before the meeting is called by setting an effective agenda.
Create your meeting agenda in advance
A good agenda identifies all the subjects to be canvased at the meeting, so everyone knows what to expect.
And state an actionable resolution to be voted on.
Add time limits per topic
A focused five-minute discussion is more productive than a half-hour chat. Adding a time limit to discuss each item on the agenda lets everyone know the approximate length of the whole meeting and helps reduce the waffle.
Prioritise agenda items
The most important issues should be given priority. Even if you end up deferring items to another meeting, at least the most pressing issues will have been addressed.
Break down agenda topics into key points
One great way to make sure that all the relevant information is there without writing War And Peace is to follow this simple structure:
- Who – does this issue affect?
- What – what is the issue?
- Where – what lot, or area of common property, is affected?
- How – how can the issue be solved?
- Why – why this will be of benefit?
SSKB is Australia’s leading strata management company specialising delivering expert advice and management to Owners Corporation and Body Corporate communities.