In a Body Corporate and Owners Corporation, a new Committee is elected at each Annual General Meeting by the lot owners. This Committee is responsible for the administrative and day-to-day running of the community, including making decisions on the behalf of lot owners, and enforcing lawful decisions of the Body Corporate/Owners Corporation. Committees are comprised of three executive members – the Chairperson, the Treasurer and the Secretary, and Ordinary Members. Here we take a closer look at some of the duties of the Chairperson.
What is the role of a Chairperson?
The Chairperson is a pivotal role. The chair of a strata community can be a sounding board for the Body Corporate Manager/Owners Corporation Manager to create solutions for discussion with the committee, a facilitator of effective meetings and a steward of the legislative code of conduct. Other duties include:
- Chairing general meetings and committee meetings they attend.
- When chairing a general meeting ruling a motion out of order if:
-it is unlawful or unenforceable
-it conflicts with a by-law
-the substance of the motion was not included in the agenda for the meeting
- Declaring the results of votes on motions at the meeting.
So how can you become a Chairperson?
There are a number of ways to become an effective Chairperson which, are simple to implement and will go a long way to help you chair the meetings.
- Reading meeting papers carefully in advance;
- Arriving early for meetings and be there to greet members;
- Give all members an opportunity to contribute to the discussions;
- Be willing to question and challenge but be supportive of others’ contributions; and
- Agree to accept special projects between meetings so that specific matters can be progressed.
Of course, this list is not exhaustive. If taking on the role of Chairperson is something that you are interested in doing, we encourage you to contact your SSKB Community Manager to discuss further. They can advise you on the specific roles of Committee members and present ideas to meet the unique challenges which may be associated with your scheme.
Click here to watch our guide to being a great Chairperson video.
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